Location: Livingston Job Type: Entry Level What you need to know: Closes 30th April 2019 We are currently seeking a full-time Receptionist/ Office Administrator who is well presented, attentive, confident and able to use their initiative to join our construction business in Livingston.
Meet and Greet Visitors.
Answering and directing calls to the relevant departments.
Dealing with Incoming / Outgoing mail.
First point of contact for emails into the business, distribute to relevant members of staff/ responding to and following up items as appropriate.
Diary management; entering and amending appointments, holidays and absences on outlook.
Processing / Updating Paperwork.
Typing Letters, Minute taking, etc.
Assist Contracts Manager and Commercial team as and when required.
Preparation of Site Health & Safety Files.
Maintain subcontractor information.
Ensure the smooth running of the office facilities and keeping stationery stock up to date.
General secretarial duties including photocopying, filing and archiving.
Knowledge, Skills and Experience:
Possesses a pleasant professional telephone manner.
Good communication and organisational skills.
Proactive with the ability to multi-task.
An ability to liaise effectively at all levels - with customers, suppliers and contractors.
Fast accurate data entry skills with strong attention to detail.
Ability to work on own initiative with minimal guidance.
Ability to exercise discretion and diplomacy.
Flexible attitude with good time management skills
Knowledge of Microsoft Word, Excel, Outlook.
Knowledge of Sage programmes would be advantageous but not essential as full training will be given.
Full drivers licence required
Job type: Full-time Working hours: 9am – 5pm Monday to Friday Required experience: Office Administration: 1 year Required licence or certification: Full UK Driving Licence